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Executive Secretary- Office of the Sheriff, County of Santa Barbara
Reference
Job Type Full-time
Job Status Interviewing
Date Posted 11/13/2019
Location Santa Barbara
Start Date January 2020
Duration
Company Information Santa Barbara County Sheriff's Office
4434 Calle Real
Santa Barbara, CA 93110
Website: http://www.sbsheriff.org
Job Description We are accepting applications to fill a vacancy in Santa Barbara. The current vacancy is in the Office of the Sheriff, County of Santa Barbara.

The Office of the Sheriff, County of Santa Barbara announces the employment opportunity to fill an Executive Secretary position.
Under general supervision, the position provides secretarial and administrative support to the Sheriff and the Undersheriff; performs confidential and sensitive executive secretarial duties requiring considerable independent judgment; and other duties as required.

NOTE: This is an AT WILL position, exempt from Civil Service provisions. The incumbent serves at the pleasure of the Sheriff.

BENEFITS SUMMARY For more information on County benefits, CLICK HERE
• Vacation: 12 to 25 days per year depending on length of public employment.
• Holidays: 12 days per year.
• Sick Leave: 12 days sick leave per year. Unlimited accumulation, one year of which can be converted to service credit upon retirement.
• Health Plan: Choice of medical, dental and vision plans. County contributes towards the employee's premium.
• Generous County Defined Benefit Plan: For more information on our retirement plans, please visit: Santa Barbara County Employees’ Retirement System and Deferred Compensation.
• County Paid Term Life Insurance
• County Paid Long Term Disability Insurance
• Flex work schedule may apply
• On-Site Employee Health Clinics in Santa Barbara and Santa Maria: Provides ongoing and episodic services to eligible employees and their eligible dependents over age 15.
• Employee Assistance Program (EAP) offers free, confidential assistance with personal and workplace problems to employees and their immediate family members.
This is a brief summary of benefits. For more details visit https://www.countyofsb.org/hr/benefits-and-wellness/medical-dental-and-vision-benefits.sbc



Ideal candidate:
• Proficient in proofreading, grammar, English usage
• Creative solutions to problems in a fast-paced environment
• A reputation for honesty and trustworthiness
• Integrity/good moral character
• Ability to multitask with constant interruptions
• Initiative/drive & energy
• A positive attitude
• A strong team approach
• Dependability
• Good judgment under pressure
• Exceptional communication skills

EXAMPLES OF DUTIES
1. Coordinates and facilitates the Sheriff’s calendar; arranges appointments, meetings, and conferences; makes travel arrangements and processes travel reimbursements; plans and coordinates large events and meetings.

2. Relieves the Sheriff of certain administrative matters by reading and screening incoming correspondence and reports, making preliminary assessments of the importance of materials, organizing documents and handling some matters personally by making referrals to appropriate staff and keeping informed of pertinent activities and deadlines; researches, compiles and processes information including confidential and sensitive information; briefs the Department Director regarding content of referrals, correspondence and reports.

3. Drafts and produces a wide variety of finished documents from notes, printed materials or brief instructions using Word and other Microsoft Office products; initiates correspondence independently for the Sheriff’s signature; articulates the Sheriff’s vision and directives by matching tone and content with the Sheriff’s intended message in oral and written communications; reviews finished materials for completeness, accuracy, format compliance with policies and procedures, and appropriate English usage; develops presentations and reviews presentation materials (slides, graphs, letters and reports) for proper layout and flow.
4. Prepares meeting agendas; takes and prepares minutes for various executive meetings.
5. Receives, screens and directs visitors and telephone callers; determines which are priority matters and alerts the Sheriff accordingly.
6. May supervise, train, review and evaluate the work of office support staff.
Qualifications EMPLOYMENT STANDARDS
1. Four years of secretarial experience that included coordinating and facilitating a manager/executive’s calendar to arrange appointments, meetings and conferences, acting as a liaison between a manager/ executive and subordinates or others that require making assessments of the importance of the caller or issue and responding appropriately; and, independently composing and producing professional letters and memoranda for a manager/executive or;
2. A combination of training, education, and experience that is equivalent to one of the employment standards listed above and that provides the required knowledge and abilities.
Completion of college level course work in English or a related subject is desired and may be substituted for one year of the required experience.
Knowledge of: Business English, spelling, grammar syntax and punctuation; business phone etiquette; and ability to use Microsoft Word to produce professional materials and Outlook.

Ability to: write clear and concise reports and correspondence; compose correspondence from brief or minimal directions to specific situations; proofread and detect errors in spelling, grammar, syntax and punctuation; listen attentively to obtain and relay key information; organize and articulate information; speak clearly and concisely; identify problems, solve them, act decisively and show good judgment; take action without being prompted; take personal responsibility for actions; anticipate and meet department head, customer and staff’s needs; maintain confidentiality; work effectively in spite of changes in priorities and unanticipated problems/solutions; multitask; establish, communicate and model performance and behavior standards and hold self and staff accountable for meeting those standards; deal diplomatically with customers and staff; work well under stressful circumstances and pressing deadlines; interact effectively with various levels of management staff within and outside the Department and County.

Additional Qualifications: Possession of a California Class C Driver’s License, at the time of appointment.
Compensation $70,784.67 - $84,958.31
How to Apply To learn more about the Sheriff’s Office and To Apply online,
please visit our website at www.SBSheriff.org.

Online application and resume must be received by Thursday, November 14, 2019 at 5 PM
Email Resume To cbr4686@sbsheriff.org
Contact Info Colleen Ryan
Contact Phone: 805-681-4190
Contact Email: cbr4686@sbsheriff.org

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